Initial Posting Date:

04/29/2025

Application Deadline:

05/11/2025

Agency:

Oregon Public Defense Commission

Salary Range:

$5,476 - $8,087

Position Type:

Employee

Position Title:

Procurement Analyst (PA1)

Job Description:

The Oregon Public Defense Commission (OPDC) is seeking a talented Procurement Analyst (PA1) to join our dynamic team! With a commitment to innovation and excellence, we provide an engaging and collaborative work environment where your contributions will make a significant impact. The ideal candidate will possess a combination of strong technical, analytical, and communication skills. If this career opportunity aligns with your passion and goals, we encourage you to take the first step and apply today!

Who we are:

The Oregon Public Defense Commission (OPDC) is an agency governed by a 13-member commission appointed by the Governor, which serves as the governing body for Oregon’s public defense system. The Commission provides policy direction and oversight for the administration of the system. The legal services provided by OPDC represent an essential component of Oregon’s public safety system.

OPDC’s mission is to ensure constitutionally competent and effective legal representation for persons eligible for a public defender. Its office includes the Executive, Appellate, Trial, Trial Development & Resources, and Administrative Services Divisions.

OPDC negotiates contracts with trial level public defense providers and administers and distributes funds for representation and related services for cases during the biennium for criminal, juvenile, and civil commitment cases. The Agency provides compliance and oversight to the trial community providers through quality assurance practices, training, and education. Financial Services processes all expenses related to representation in public defense cases. The Appellate Division provides direct legal representation in the state appellate courts in criminal cases, juvenile dependency and termination of parental rights cases, and parole cases. Other services in the Agency include, Data Collection and Analysis, General Counsel, Human Resources, Information Technology Services, Internal Audit, and Policy Development.

What you will do:

The primary purpose of this position is to develop, negotiate, and administer medium-level complex or risk contracts, agreements, and grants that may be politically sensitive and have multiple funding sources, funding arrangements and policy interpretation.

Duties

Contract/Agreement/Grant Planning and Development

Use a variety of methods such as Request for Proposals, Requests for Information, Invitation to Bid, to procure goods and services. Advise business partners about the most efficient and effective solicitation method to meet their needs. Comply with statutes, administrative rules, policies, and procedures related to each type of solicitation, the related selection process, and contract award process, including requirements for legal approval for release and legal sufficiency approval, when required. Maintain procurement file components.
Advise managers and staff on procedures for developing contracts, agreements, and grants. Identify areas to improve standard operating procedures, assist with editing or writing original procedure documents, elicit input from other procurement analysts and obtain management approval to implement procedures.
Collaborate with technical resource staff to develop specifications, requirements, and guidelines. Work with business partners to clearly identify scope of work and deliverables for solicitation and contract documents.
Translate program requirements into contract terms. Follow standard operating procedures to develop final, legally compliant contract documents for execution.
Evaluate proposed contract terms and conditions for potential performance risk. Collaborate with business partners to identify risk and develop mitigation strategies.
Develop terms and conditions. Use standard templates to develop final contract documents. Obtain legal sufficiency approval from the Department of Justice.
Develop solicitation strategies and evaluation methodologies. Administer and manage the procurement process.
Lead pre-proposal conferences; clarify requirements. Prepare agenda for pre-proposal conferences in consultation with Project Manager or Program staff; facilitate conference, present procurement topics related to responding to the solicitation.
Evaluate proposals received against selection criteria. Reject non-responsive proposals. Administer and manage proposal selection process.
Respond to questions, requests for clarification, and solicitation-related protests in consultation with Procurement lead, Chief Procurement Officer, and General Counsel and/ or Department of Justice as required.
Negotiate contract terms to minimize performance risk.
Collaborate with other state agencies and public agencies to develop cooperative procurement contracts and agreements. Prepare agreements for federal, state projects. Interpret funding guidelines, regulations, and policies an apply them to the development of the agreement. Recommend changes to project scope of work and budget based on agreement and funding requirements.
Recommend agreement provisions to mitigate risk.

Contract/Agreement/Grant Administration

Coordinate the evaluation of contractor performance or quality of services. Assist business partners to ensure contractor performance as required during contract administration and at contract closeout.
Consult with Special Counsel and DOJ to facilitate clarification of legal issues and the approval of contract terms and conditions. Comply with statutes, administrative rules, policies, and procedures related to legal sufficiency approval, document approval in the procurement file.
Assist business partners to approve contractor invoices for payment. Interpret contact requirements advise business partners.
Draft contract amendments. Process assigned requests for contract amendments using approved template formats.
Research alleged contract violations and assist with their resolution. Draft contract performance- related notices, such as those associated with breach of contract, cure of performance breach, and contract termination, in collaboration with the business partner, Special Counsel, or Department of Justice.

Training, Technical Assistance and Other Duties

Provide training in contract administration to Agency staff and management.
Prepare and deliver training to Agency staff on contract/agreement/grant processes, procedures, requirements, and related issues.
Give guidance to Agency staff related to procurement statutes, administrative rules, regulations, operating policies, procedures, and ethics.
Assist in the preparation of creating new or updating current procurement-related policies, processes, and procedures.
Ensure all documents and data entry related to procurement activity are accurately captured and documented according to standards of practice and procedure. Ensures procurement files are maintained in compliance with statutes, administrative rules, and Agency procedures and policies.
Assist with organizational projects as needed. Demonstrate a desire to learn and adopt new software, business practices and methodologies. Participates in projects and provides input as requested.

Ongoing

Engage in effective team participation through willingness to assist and support co-workers and management.
Develop positive working relationships with internal and external customers and management through active participation in projects and in identifying and resolving problems in a constructive, collaborative manner.
Contribute to a positive, respectful, and productive work environment in a manner that fosters and promotes the importance and value of a diverse, discrimination and harassment-free workplace. Respect diversity of opinions, ideas, and cultural differences.

Minimum Qualifications

Three (3) years’ paraprofessional or technical-level experience in a related field such as general business, accounting, contracts, purchasing, or project administration support OR a bachelor’s degree will substitute for the experience.
A one (1) year certificate in supply chain, logistic management, procurement, or a related field will substitute for one (1) year of experience.

Desired Attributes

The most competitive candidates will possess the following attributes, experience, and knowledge:

Experience administering procurements under State of Oregon Executive branch agency procurement statutes, and administrative rules.
State of Oregon Basic Procurement Certification (OPBC), Universal Public Procurement Certification Council’s Certified Professional Public Buyer (CPPB) or approved alternate procurement-related credentials.
Committed to upholding ethical practices that promote trust and demonstrate integrity.
Para-professional level knowledge of principles, theories, and processing of State of Oregon Executive branch governmental contracting.
Ability to develop constructive and cooperative working relationships with others.
Skills and ability to weigh relative risks, costs, and benefits of a potential action.
Strong research skills.
Effective work prioritization and time management.

What’s in it for you:

You will become part of an innovative and strategic group of professionals and enjoy a competitive salary and benefits package!

OPDC supports and encourages work/life balance and overall wellness and offers a
generous benefits package
including, employer-paid health insurance, vacation, and sick leave, eleven paid holidays, three paid personal days, flexible spending accounts, and an employer contribution retirement plan (
PERS
).
The posted salary range is the total possible range for the classification. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6%. The top candidate will be screened through a Pay Equity process that evaluates various factors. Please see the
Pay Equity
website for more information.

Salary Range: $5,476 - $8,087

Application Guidance & Requirements

Current State of Oregon employees: Apply via your employee Workday account.
External applicants: View this
application instructional video
. A PDF is also available by
clicking here
.
This announcement is for 1 represented, full-time, permanent Procurement Analyst 1 position; This recruitment may be used to fill future vacancies.
REQUIRED: Attach your most up-to-date Resume. Please ensure your Workday profile matches your submitted resume.
REQUIRED: Attach a cover letter that details your procurement experience and highlights how you meet the minimum qualifications and desired attributes. Your cover letter should be no more than three (3) pages. (A Cover Letter that does not meet the required criteria will be graded as ineligible.)

If you have questions about the job announcement, or how to apply, please contact:

OPDS.HR.Info@opds.state.or.us

**APPLICATIONS THAT DO NOT PROVIDE THE ABOVE DOCUMENTS WILL NOT MOVE FORWARD IN THE RECRUITMENT**

Veterans Preference:

Eligible veterans who meet the qualifications will be given veterans' preference. If you checked that you are a veteran, be sure to submit your documentation prior to the close date of this posting. For more information, please go to the State website:

https://www.oregon.gov/jobs/Pages/Veterans.aspx

OPDC is an equal opportunity/affirmative action employer and is strongly committed to enhancing the diversity of its workforce. Assistance will be provided in the recruitment, application, and selection process to applicants with disabilities who request such assistance. Please call (503) 991-2274 as early as possible regarding any assistance you may require.

Oregon Public Defense Commission

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